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Productivity: Technology can be a powerful tool

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Technology surrounds us. It is increasingly present at work, at home and in social relationships. We’ve already talked here on the blog about technological innovations and virtual reality, as the trend is for an increasingly connected and technological future, so that tasks become simpler and faster, increasing our productivity.

Smart homes are being built that automate a variety of tasks, from heating and lighting to gardening and security. Another novelty are autonomous cars that practically drive themselves while you can watch Netflix.

Nowadays we have smartphones that can access a world of information, with apps for all tastes, we have a world of information in the palm of our hands. We have coffee machines that can be programmed and wake us up with coffee ready.

However, many times we only use the basic and best-known functions of the devices, just as a form of distraction and entertainment. Smartphones and tablets make it easier to browse social networks and we often don’t even see time pass by!

 

 

We spent hours distracted and the reasons are as diverse: that post that went viral on Facebook that you need to read, that video of cute kittens on YouTube, that quick check on the latest tweets from the celebrities you follow or that new game for your smartphone.

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Technology allows us to shift focus in the blink of an eye, and when that happens, productivity goes down the drain.

Thus, we do not realize that they can be allies in our day-to-day if we use them as a tool to effectively increase productivity. Instead of using your smartphone for procrastination, you can turn it into a powerful ally to make your day more dynamic, making many tasks easier.

Technology is not directly to blame for your distraction.

Much of what we do on a daily basis is governed by our habits. Since our habits make up 45% of our daily behaviour, it’s easy to allow unproductive actions to become habitual over time.

This, therefore, means that technology is not directly to blame for your distraction. The big villain is yourself and the habits you’ve created. The solution, then, is to change or eliminate these habits.

Technology is becoming more accessible every day and the trend is only increasing. The way to include it in the routine is a personal choice.

You can use it to stay up-to-date on the news, make online payments without going to the bank, shop without going to the supermarket, better organize your routine and manage your time.

Also, there are some productivity hacks you can implement using the technology you already have. Check it out right away!

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4 ways to increase productivity with the help of technology

#1: Eliminate Procrastination

Procrastinating is putting off that task, putting off for tomorrow what should be done today. When it becomes a habit, it can bring stress, guilt and disorganization in daily life. Procrastination is an enemy of productivity.

You know that project you should have started a long time ago but haven’t started yet? You need to stop putting it off to get it done.

One of the most used excuses is lack of time. In fact, many people who use the justification of lack of time are not completely occupied, they just need to learn to manage the routine of the day.

Grab your smartphone or tablet and set your timer in 15 minutes and start working on what you’ve been putting off for so long. While 15 minutes isn’t enough time to complete the project, you’ve at least broken the loop in inertia. It is very likely that you will want to continue for more than 15 minutes. If you commit to doing this every day, over time you will naturally create a dynamic routine and devote more time to these tasks.

In addition to the timer, you can download an anti-procrastination app. There are already several available, with different levels of control.

A good tool is the list app, which can help you organize your day, with priority tasks. You can organize everything you need to do for the week, create custom lists, deadlines, and analyze how you’re spending your time.

If you are looking for one with an application like this, a good option is TeuxDeux. It’s free and works on iOS. You can learn more about TeuxDeux here. If your device is not from Apple, you can use the Wunderlist app. It is free and works on android, iOS and windows.

The Stick app, available for Android and iOS, is more radical, as it touches the user’s pocket. You define a task, deadline and amount of money available. If he doesn’t do the job, he donates the money to a charity. You can radicalize further and choose to donate the money to your rival football team or organization thinking contrary to your own, the need to finish on time will be even greater.

#2: Take timed breaks

Stress, tiredness and anxiety are common in the workplace. Taking timed breaks can help increase productivity, and you can do this with the help of technology.

Some studies say that people can only focus on the same activity for at most 1 hour. Take a test and find your maximum focus period. So set multiple alarms on your smartphone or tablet so that you work for that period (eg 50 minutes) and rest for 10.

It is important to maintain discipline and not extend your rest time, so that it doesn’t turn into procrastination.

#3: Set daily goals

To stay focused and pursue your goals, you need to set daily goals. We are often involved in a big project, such as writing the CBT, creating an exercise routine and healthy eating, and we lack the motivation to dedicate ourselves to it, because the end result seems to be very far from our eyes.

That’s why it’s important to divide our projects into small tasks, with small goals that lead us to the expected end result.

You can make a weekly plan with daily goals. This provides clarity and creates a sense of purpose. Make a list of tasks that need to be completed throughout the day and mark as they are completed. The good feeling of completing a task motivates us to continue the process. It’s the same process of levelling up in a game we like.

At the end of the day, you can analyze how much you’ve accomplished. Be determined to meet at least 90% of your daily goals.

To make it interesting as a game you can count on the help of some applications. The Habitica transforms your tasks and goals and offers rewards with a common game.

Another app to help you with goals is My Effectiveness: Tasks To-Do, available for iOS and Android. It works as a weekly planner, organizing tasks in order of priority and offering rewards for accomplished tasks.

#4: Control the use of social media

Social media is great for keeping us up to date on topics that interest us and facilitating communication between people. However, the habit of checking social media all the time undermines your productivity.

Have you ever noticed how much time you spend each day on Facebook, Instagram, WhatsApp or snapchat? Often those five minutes looking at Facebook can become hours and at the end of the day, we don’t even notice how we spend our time. To prevent this from happening, set the time when you can access social media and limit time.

Try it out for 7 days by limiting your access to all the social media that take your time, and see if your day got better. You can only determine two daily accesses, in the morning and at the end of the day. Then do an analysis and see if it was beneficial. Once you become a habit, you will find it much easier to do it.

If you have difficulty maintaining discipline, there are apps that can help you. If you have an iPhone, you can use the Moment app , it monitors usage and helps you find out if you are addicted to your cell phone.

Another option is the freedom app, available for iOS, android and windows. It temporarily blocks your access to social media and helps you stay focused.

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